Faculty Council Minutes -- July 2011

MINUTES
DBCAFLS FACULTY COUNCIL MEETING
July 15, 2011
Rosen Center Conference Room
Faculty present
Kristofor Brye - CSES (Chair-elect)
Ron Buescher – FDSC
Don Edgar – AEED
Donn Johnson - ENTO
Ken Korth - PLPA
Jeff Miller – AEED (Chair)
Cindy Moore - HESC
Brad Murphy – HORT
Scott Osborn - BAEG
Dan Rainey - AEAB
Thad Scott – CSES
Others Present
Mary Savin – University Faculty Senate
Leslie Edgar – Ag Curriculum Sub-Committee
Mike Richardson - Graduate Council
Bruce Dixon - Chair, College P&T Committee
Chuck West – BAEG faculty
Administrators present:
Rick Roeder - Interim Associate Vice President-Research, Division of Agriculture -
Arkansas Agricultural Experiment Station
Lona Robertson – Associate Dean
Call to Order – Jeff Miller, chair, called the meeting to order at 2:35 p.m.
Approval of Agenda – Motion made and seconded to approve the agenda. Motion adopted by voice approval.
Approval of Minutes – Motion made and seconded to approve the April 15, 2011, Faculty Council minutes. Motion adopted by voice approval.
Administration Reports
Division of Agriculture – Arkansas Agricultural Experiment Station
Interim Associate Vice President – Research, Rick Roeder
An offer has been made to Dr. Mike Looper as department head of Animal Science and he has accepted with a starting date of September 1, 2011. Dr. Looper's nomination for hire with tenure is being processed.
The departments received their Experiment Station budget letters on June 30 or July 1. The budget letters covers maintenance and operation and support staff for the year and basically is a flat budget. There will be no salary raises from the Experiment Station and faculty positions will go unfilled. Announcements include: July 21 - Northeast Research and Extension Center's Field Day and dedication of the Hardy-Caviness Greenhouse Complex; August 4 - Rice Expo and Rice Research and Production Board will meet then, August 18 - Pine Tree Crops Field Day, August 19 - Soybean Promotion Board Mtg.
Dr. Roeder informed everyone of the passing of Stanley Reed of Marianna, Arkansas today and funeral arrangements are pending. Mr. Reed is a former UA Board of Trustee member and former President of Arkansas Farm Bureau.
Bumpers College – Associate Dean Lona Robertson
Dr. Robertson announced that Dr. Duane Wolf is stepping down as Director of the Honors Program. Dr. Vayda has asked for nominations and several have been received. Drs. Vayda and Robertson will interview the candidates. In the meantime, Dr. Wolf will teach the Honors section of Orientation scheduled for fall. Departments should still be working on five questions for course evaluations for the fall and asked the Faculty Council reps to remind their respective departments to have this finished and submitted by mid-September. Each faculty member is allowed to select three questions. As an FYI, Red Dot will be replaced in the future, which means the Web sites will be changing. Freshmen orientation included 198 new freshmen (3 percent increase) and the University is still on track for 4400 new freshmen this fall. The scholarship application was sent to the Scholarship Committee to complete as if they are students.
Standing Committee Reports
University Faculty Senate – No Report
Ag Curriculum Sub-Committee – Leslie Edgar
Dr. Edgar provided handouts.
Two items were presented: Removal of HORT 3133 and a concentration program change to FDTN - There is a need to provide an opportunity for Food Science students to substitute the Ag. Business for a general business minor for the nutrition minor within the FDSC major. A motion was made and seconded to approve the curriculum changes of deleting HORT 3133 and adding a nutrition minor to FDTN as recommended by the Ag Curriculum Sub-Committee. Motion adopted by voice approval.
A third item was presented: Graduate Certificate in Bioenergy and Sustainable Technology (BSTCGC) - New multi-disciplinary 15 credit graduate certificate program. After much discussion a motion was made and seconded to approve the new program as written. Motion adopted by voice approval.
HESC Curriculum Sub-Committee – No Report
Graduate Council Report – Mike Richardson
One issue related to Bumpers College that came before the Graduate Council at the June meeting was related to the MS distance education degree program that is being developed by Agricultural and Extension Education. The Graduate Council approved a change in course requirements to include a common core of courses that all students in the degree program must take. Secondly, the Graduate Council approved (with slight modification of the catalog text) the addition of the option for students to enroll in web-based courses being developed in Agricultural and Extension Education. Degree requirements and course content will remain the same, and courses will be made available to the AgIdea consortium. The proposal will now go to the Faculty Senate, and it must also be approved by the Board of Trustees and the Arkansas Department of Higher Education.
A second issue that was considered was the policy for retroactive graduate credit. The full text of the revised policy can be found on the web at (http://grad.uark.edu/dean/gradcouncil/minutes/20110616/minutes20110616f.pdf). The main point of the change was to clarify that students who are attending UA after completing their undergraduate degrees, but before being admitted to the Graduate School, may request that up to 6 hours of graduate credit taken during the 12 months prior to their admission in Graduate School be counted towards their graduate degree requirements. All other requirements related to retroactive graduate credit must also be met.
The third issue considered by the Graduate Council of interest to Bumpers College was a policy change about the continuous enrollment policy for post-candidacy doctoral students. The Council voted to strike the word "graded" in the following: "All doctoral students who have been admitted to candidacy must enroll in a minimum of one hour of graded graduate course work or dissertation credit every semester (fall, spring, summer) until they graduate."

Old Business – Jeff Miller
Proposed Changes to Standing Committee Structure. Dr. Miller will appoint a sub-committee of Faculty Council rep. to examine By-Laws issues.

New Business – Jeff Miller

Proposed Changes to Promotion and Tenure Procedures - Bruce Dixon
Bruce Dixon, Chair of a committee appointed by VP Cochran to examine Division and College P&T procedures, shared the following report:
With the deadline changes implemented by the University, the Division of Agriculture has decided to change their dates so that promotion and tenure (P&T) dossiers go through the process at the same time. Three documents to be revised with supervision by the College P&T Committee include the Division Guidelines, Bumpers College's Personnel Document, and the Faculty By-Laws. The Provost has requested P&T documents by December 10 and there are new rules on outside reviewer letters.
Five outside reviewers are recommended with the candidate being able to dismiss two reviewers without cause. The Committee will be able to select at least three reviewers with at least one being one of the candidate's members. The College P&T Committee recommends that the department heads collect the outside reviewer letters. There is a redaction function so that the candidate will not know who is writing the letter. October 8 is the last day for a candidate to respond. There is a recommendation to use a standard template letter to send to outside reviewers by department heads. All letters that are returned must become part of the dossier. For clarification purpose, to know whether a candidate goes through the College or Division for P&T, it depends on where the candidate's position is slotted (budgetary terminology). However, if a candidate is tenure track, the dossier goes through the college's P&T process. The committee recommends that there only be one unit per tenure.
There is a concern about the off-campus tenured faculty (4) who elect among themselves one rep to be included on the College P&T Committee, representing off-campus faculty. Those 4 faculty could be the rep of the department or the rep from the group of four, which means they are represented twice. The issue is should those 4 people still be allowed to elect one rep.
The Committee will recommend directing everyone to URLs. The College P&T reps will be elected each year in early April and recommended that a recurring yearly date be selected for the College P&T Committee meeting.
Announcements
The next meeting will be on August 19 at 2:30 pm.
Adjournment
Motion made and seconded to adjourn. The meeting adjourned at 4:00 pm.
Submitted by
Carmen Alessi
7/24/2011