Faculty Council Minuites -- August 2012

MINUTES
DBCAFLS FACULTY COUNCIL MEETING
August 17, 2012
Rosen Center Conference Room
Faculty present
Burton Bluhm – PLPA
Kristofor Brye – CSES (Chair)
Ron Buescher - FDSC
Ashley Dowling - ENTO
Don Edgar – AEED
Donn Johnson – ENTO (Chair-elect)
Scott Osborn – BAEG
Garry McDonald - HORT
Dan Rainey – AEAB
Rick Rorie– ANSC
Thad Scott – CSES
Kathy Smith - HESC
Others Present:
Godwin-Charles Ogbeide and Andy Pereira – Faculty Senate Representatives
Jackie Wiersma – Graduate Council Representative
Administrators Present:
Lona J. Robertson – Associate Dean
Andy Proctor – Director, Bumpers College International Programs

Call to Order – Kristofor Brye, chair, called the meeting to order at 2:30 p.m.
Approval of Agenda – Motion made and seconded to approve the agenda. Motion adopted by voice approval.
Approval of Minutes – Motion made and seconded to approve the April 20, 2012, Faculty Council minutes. Motion adopted by voice approval.
Administration Reports
Division of Agriculture –Associate Vice President for Agriculture – Research and
Director, Arkansas Agricultural Experiment Station - Clarence Watson, No Report

Bumpers College - Dean Mike Vayda, No Report

Bumpers College – Associate Dean Lona J. Robertson
Dr. Robertson reported 4,540-4,560 new first-time freshmen on campus, up approximately100 from last year. The UA is expecting a total of 24,700 students to be enrolled. Bumpers College had one of their largest summer freshmen orientations with almost 270 new students versus 230 from last year. Majors with the largest increases were Animal Science with 62 new students, Apparel Studies with 53 new students, Food, Human Nutrition and Hospitality with 48 new students, and Ag Economics with 37 new students.
Dr. Robertson assured everyone that the Dean's Office is diligently working within the centralized scheduling system to give priority to Bumpers College faculty for classrooms within Bumpers College facilities.

Honors Program –Curt Rom, Director, No Report

International Programs - Director Andy Proctor
International Programs sent out their first newsletter highlighting recent activities. Stakeholder input is being gathered on Global Minor. There will be four fall semester student seminar series is being established for faculty and students to talk about their study abroad experiences. A group of faculty (Lona Robertson, Laurie Apple, Robert Harrington, and Kelly Way) will be visiting Chinese Universities in mid-September to look for research opportunities for faculty members and recruit graduate students, visiting businesses (apparel) for study abroad opportunities. Scottish Agriculture College faculty will be visiting the University of Arkansas in October and give guest lectures/seminars. NSF grant proposals for study abroad funds are being prepared by Julie Carrier and Leslie Edgar. August 24th is the deadline for several award/proposal applications. September 24 is the deadline for faculty award nominations in international education.
Please click on the link to view International Programs newsletter.
Standing Committee Reports
University Faculty Senate – No Report
Awards Committee – Lona Robertson, Chair
The Awards Sub-Committee is working on timeline for awards and is working on policies and procedures.
Scholarship Committee - Lona Robertson, Chair
The Scholarship Sub-Committee is considering moving up deadline to inform students about scholarships by March 1 each year. Two meetings of the Scholarship Sub-Committee would be held – separate the freshmen pool of candidates and separate the freshmen pool of scholarships and award those scholarships. February 1 is the deadline for the applications. Early discussions have been initiated regarding a single, university-wide scholarship application form and submission deadline. Feedback on single scholarship letter has been positive. Returning students are to be instructed to look through their emails carefully regarding scholarship information as no scholarship funds will be dispersed until thank-you notes are submitted. If a student does not accept his/her scholarship or does not respond, the monies are re-awarded.
Ag Curriculum Sub-Committee – Nick Anthony, Chair, No Report
HESC Curriculum Sub-Committee – Kelly Way, Chair, No Report
Graduate Council Report – Kris Brye on behalf of Jackie Wiersma
The Graduate Council reps request feedback on one issue that will require a vote at their September meeting: Currently, there is a NO provision in the academic integrity policy that allows for a grade replacement when a GRADUATE student has been assessed an XF grade. The Graduate School does not have a policy allowing grade replacement, so the question came up about whether this part of the policy needs to be amended to make clear that it refers only to undergraduate students. Thus, do you believe that for GRADUATE students: 1) The ''X" should remain on the transcript permanently? and 2) The Provost should have the authority to review on a case by case basis and be able to remove an "X", as is allowed in the current policy (note that the F will remain on the transcript, but without the X notation). Please direct all feedback to Drs. Mike Richardson or Jackie Wiersma.

Old Business – Kris Brye
Nominations Committee. Dr. Brye reminded everyone that an election for Faculty Council chair-elect will be held before the December 7, 2012 Fall College Faculty meeting and requested everyone to query their respective departments for possible nominees. A minimum of three nominees are required for the ballot. The Nominations Committee includes Rick Rorie, Thad Scott, and Kathy Smith.
Please click on the link to view the Nomination Form.
Personnel Document. Currently, the Personnel Document is being reviewed by the provost awaiting approval. The Division of Agriculture Personnel Document is also being reviewed awaiting approval.
Review of Faculty By-Laws. Additional feedback was received over the summer regarding the proposed revisions to the College Faculty Bylaws. Revisions will be made and a newly revised draft will be circulated once again among FC reps and College faculty for feedback with the ultimate goal of presenting these revisions to the whole faculty at the Fall College Faculty meeting and subsequent vote. It appears as if some issue still remains regarding the scheduling of the College P&T Committee meeting in November. Dr. Brye will discuss with the College P&T Committee Chair to not include a specific date but change it to "the Wednesday before Thanksgiving."
It was decided to strike "or recommend" on line 271 as it is redundant. Also, it was noted that representatives are by curricular unit, not by department; therefore, Ag Stats has a rep on the Curriculum Committee.

New Business – Kris Brye
Proposal for Change in Dean's List Calculation. Dr. Robertson requested a discussion and feedback on a new proposal from a GPA range rather than a percentage range for students to make the Chancellor's and Dean's Lists each semester. The proposal would make all with 4.0s on the Chancellor's List and the top 10 percent would come after excluding those with 4.0s. Additional information will be requested from Dr. Robertson regarding the breakdown of student GPAs and percentage ranks in class.
Please click on the link to view the Proposal for Change in Dean's List Calculation.
Selection Criteria for Distinguished and University Professor. Dr. John Clark, Chair of the College P&T Committee this year, will be asked to address the FC at the October meeting regarding selection criteria for Distinguished and University Professor.
Announcements – Kris Brye
Faculty Council meeting dates for the fall semester – September 21, October 19, November 16. Meeting times - 2:30 pm
Fall College Faculty Meeting – Friday, December 7 at 10:00 am in Hembree Auditorium

Adjournment
Motion made and seconded to adjourn. The meeting adjourned at 3:45 pm.
Submitted by
Carmen Alessi
9/10/2012